YourBusinessWithJamesCaan2016 - 212

Travel plans
are just
the ticket
A business travel planner
can reap big rewards for
you - cutting straight
through to the best deal

relationships with providers across the spectrum
of travel suppliers and use these partnerships to
deliver additional value to you every day.

Unlock the power of your data

here's an old adage that says 'If
you want something done right,
do it yourself and, as it turns out,
this is sometimes very true. However,
when it comes to business travel,
adopting this approach could mean
wasting hours of time and thousands of
pounds every month.

Gain visibility over your entire travel programme
through data. When you book all your business
travel through a single TMC, you'll have a clear
view of the big picture via monthly reporting
and quarterly reviews. This enables you to
identify opportunities for further savings by
implementing smarter buying behaviour. This
might involve consolidating hotel room nights
to fewer properties to negotiate better rates or
advance purchase.

Navigating complexity

Driving costs down

It seems simple. You need to get from A to B on
a certain date. You research flights; you find one
for a reasonable price; you book it, pay for it and
then turn up at the airport. The reality is there's
far more complexity to air travel and, if you're
doing it this way, you're losing money.
A business travel manager understands how
to navigate the multiple fare types available
and their associated rules in order to construct
a fare which delivers the lowest logical cost
while retaining the flexibility you need. Being
aware of airlines' yield management practices, a
professional business travel consultant sources
flights using multiple platforms and has access
to fares not visible to the wider public.

Travel policies don't have to be unwieldy and
complicated and they are certainly not solely
the domain of large market or multi-national
organisations. A simple set of guidelines can
deliver efficiency and value and have a positive
impact on your bottom line. Providing an
essential framework for your travel, the most
effective policies are those that are clear, concise
and 'owned' internally by someone in your
business. A proactive travel manager will not
only help you develop a policy, but they will also
help you implement and monitor the policy for
compliance and results.

T

Leveraging volume
When you partner with a travel management
company (TMC) you gain access to fares and
hotel rates negotiated by them based on their
overall spend. This can deliver significantly lower
pricing before you even take your own volume
into account. An effective TMC will build strong

Duty of care in business travel
Regardless of the size of your business or the
frequency of travel, your duty of care obligations
to employees are the same under the Corporate
Manslaughter and Corporate Homicide Act
2007. This extends beyond safety and security
to travel health and ensuring correct travel
documentation. A TMC can support your duty
of care obligations by providing a travel alert

£50

ON US

Call us on 0800 082 1617
Quote code JC100 to receive your
welcome offer of £50 travel credit
each month for your first three
months of trading



YourBusinessWithJamesCaan2016

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