In Broadcast - March 2018 - 32

32

www.inbroadcast.com | Vol: 8 - Issue 3 | March 2018

InForm

Five Things Your Archive
Can Do For You To Make
Your Life Easier
By Marc M. Batschkus

H

ow many times have you
searched for a specific file, clip,
sound or project? How long did it take
to find exactly what you needed? How
many times did you give up because it
took too long?
Keeping track of which files are
located where is a challenge. Too
many times, this is done manually
using spreadsheets or notes, stickies,
printed directories or by memory. The
result: a lot of searching, checking
of files and trial and error. The most
obvious solution is still underrated: the
Archive.
The Archive has the potential to take
and keep all files and make it a onestop-shop whenever there is a need for
a specific file. Even more, P5 Archive
can serve as a mini-MAM and support
your work in multiple ways. Let´s have
a closer look at the five things your
Archive can do for you to make your
life easier:
1. The Archive keeps all files
together in one place - Once an
Archive is installed, all files that need
to be kept should go there. P5 Archive
keeps track of where exactly a file is.
Be it on tape, disk or Cloud. P5 does
spanning if necessary and records the
block number for fastest access later.
This way, the question, "where is that
file?" is solved forever.

It also takes the burden off the
people working with the files. It
is finally easy to put things away
and to access them later if needed.
Responsibility is shifted towards the
Archive.
2. The Archive offers browsing
for multiple users simultaneously
- Searching on local external disks
is tedious, cumbersome and limited
to one person having access to one
disk at a time. It introduces possible
mishaps due to renaming, deleting or
simply dropping a disk. Access can be
limited per user group to only allow
browsing, separating Archives or
restoring.
3.
The
Archive
enables
searching - for file names, archiving
date, description and technical
characteristics (metadata). Metadata,
descriptive and technical, make it even
easier to find what you need. Building
an individual metadata schema
creates a powerful key to the Archive
for years and even decades to come.
"Who will be using the Archive in
some years?" "What do they know and
need?" are helpful questions here. P5
Archive keeps track of all details and
files. Building an individual metadata
schema only takes minutes in P5
Archive.

4. The Archive secures files by
cloning, off-site storage or the
Cloud - With P5 Archive, a multitude of
storage options and combinations are
there to secure the files. An important
principle is off-site storage to protect
files in case of a local disaster. Using a
cloned tape set or Cloud storage both
fulfils this requirement.
5.
Save
high-performance
production storage by migrating
completed productions to the
Archive - Archiving is usually a
migration. This means archived
files will be deleted (manually or
automatically) after archiving.
Production storage can remain a
certain size for longer. The saved cost
for expansion of production storage
alone can make the Archive pay off. P5
Archive offers the choice of using disk,
tape or Cloud storage. Tape, with the
price starting at US$10 per terabyte,
is extremely attractive for long-term
archive. Secondary gains are: less
cluttered storage, smaller, faster
backup runs and an easier re-use and
monetisation of files.
Mini-MAM Functionality
There is much more the Archive
can do for you. P5 Archive offers a

Mini-MAM: add technical
and descriptive metadata

Easier searching

Archiware P5 Archive

mini-MAM functionality to help you
produce more efficiently. Now, you
can find and restore any previous
asset anytime. Re-use and referencing
become extremely easy. New business
opportunities are created, since
previous productions of returning
clients become so easy to find and
re-use. Metadata are the key to the
Archive. Technical and descriptive
metadata can be added to each asset
in P5 Archive. Build your own custom
metadata schema to best support
your requirements and increase
discoverability of files.
Have a closer look at what Archiving
can do for you. Download the 30-day
full-featured trial of Archiware P5 and
see for yourself. To give you the best
background for data management
decisions, our experts' experience is
available in our tech blog http://www.
archiware.com/blog/
www.archiware.com
http://www.inbroadcast.com http://www.archiware.com/blog/ http://www.archiware.com/blog/ http://www.archiware.com http://p5.archiware.com/products/p5-archive
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