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SUNTEC SINGAPORE

A part of

MARINA BAY SANDS * SUNTEC SINGAPORE

SHOW PREVIEW | 26-28 June 2018

Six Ways Archiving Contributes
to your Production

5. Build your individual
metadata schema as key
to the Archive

Archiving has been around forever, says Dr Marc M. Batschkus, Archiware.
Even the Romans archived their scripture rolls kept
in a building named archivum, hence our term archive...

A

rchiving now has much more potential
than ever before, especially with digital
files. This quick introduction will show you
how to profit from archiving in multiple ways,
saving money, earning money and finding files
easily. By the way, the digital Archive takes
care of long-term preservation of your files,
too.

4. Protect your data
for long-term
Archiving protects data for years or even
decades. For this, LTO tape is the most
secure media and therefore used by banks
and insurance companies worldwide.
Additionally, it is the most economic with a
price point of US$10 per TB (with LTO-6)
and extremely low energy costs. P5 Archive

1. The Archive keeps
all files in one place
The Archive serves as the central repository
and file memory of the company. Everything
that is completed, delivered or aired goes
into the Archive. As a result, there is only one
place to search for files.
Shelved disks that are time consuming to
search and carry a risk of data loss become
a thing of the past. Therefore, searching and
finding files is easier than ever. P5 Archive
offers search for metadata and combined
searches to find files.

2. Save on expensive storage

Storage can be a combination of disk, tape or cloud

Since Archiving is a migration of data, you
can reuse and reclaim expensive production
storage as well as local editing storage.
Archiving moves files that would otherwise
take up precious online storage and need to
be kept for some or even indefinite time. An
added bonus when archiving to LTO tape is
the historical low price point of US$10 per TB
with LTO-6. The special use case of an ingest
archive takes all files captured and keeps
them on low cost tape until the final conform
process to save storage cost.

3. Archive with just one click
With its optional Finder and Final Cut Pro
X integration called P5 Archive App, P5
Archive offers the easiest way to archive.
A right-click sends files to the archive from
the desktop of an editing workstation and
frees up local storage immediately. Now the
editor can archive as soon as a production
is completed and reclaim local storage while
doing so. Within FCP X, a complete library
can be archived (including external media)
and restored using the P5 Archive App. Both
- independent of the Archive strategy - are
used and the storage being disk, tape or cloud
or a combination of them.

Files are kept in one place

An Archive needs to be easily accessible

supports automatic migration to future tape
generations, making it easy to keep up with
future LTO developments. Moving from one
server platform to another is also easy. This
makes the Archive futureproof, optimises
performance and reduces footprint. The
longer data is kept, the more likely it is to
become of relevance for returning customers,
company anniversaries or historic context.

An Archive needs to be accessible. Finding
files should be easy, both now and for future
employees that were not involved in creating
the material they have to find and restore.
Therefore, metadata describing the content
and production conditions become extremely
important. P5 Archive offers customisable
metadata fields and menus so that an
individual metadata schema can easily be
built. A combined search offers the option of
filtering for very specific clips and files.

6. Create revenue from
your archived files
The combined trove of all your clips, images
and files can be a treasure and source
for added income. New revenue streams
can open up when reusing, repurposing,
licensing and referencing. More often than
not, for returning or new customers, previous
productions are an important reference point.
Some want to build on it or reuse part of it.
The more easily that is available, the more
confident they are in you and the more likely
they will return again and again. Unique
footage might be an opportunity to license
clips internationally.

Cohesive Archive Strategy
This short glimpse of the potential of a
digital Archive is just the beginning. There
is much more to gain and much effort to be
saved by building a cohesive Archive tailored
to specific needs of a production company.
Archiware P5 Archive is the mini-MAM
Archive that makes it as easy as possible to
archive, browse, search, retrieve and reuse
files and media. Its simplicity empowers
users of all backgrounds and gives
companies maximum flexibility.
Archiware P5 Archive is only one module
of the data management suite Archiware
P5. The suite covers the A-B-C of data
management - Archive, Backup and Cloning
- in one solution with one interface. Each
module can be used standalone or in any
combination.
Since P5 is storage and OS agnostic, it
leaves maximum flexibility for scalability and
migration and is futureproof. Starting out with
one OS and switching to another is easy, as
is changing the storage strategy from disk
to tape or cloud in any order. This way, your
Archive can be the starting point for a new
transparency and simplicity in managing your
data. A free 30-day trial is available on the
website.
www.archiware.com
http://p5.archiware.com/ http://www.archiware.com
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