YourBusinessWithJamesCaan2016 - 209

BUSINESS TRIPS

less successful in their role if they did
not travel for work, according to the
study, so it pays to set aside a portion
of your budget for business trips
- especially as most of the expense
is likely to be tax deductible.
Still, if organising a business trip is
unchartered territory, there are a few
things you need to keep in mind to
make the most of your travels
and keep them cost-effective.

DO YOU NEED A
TRAVEL POLICY?

We don't mean travel insurance
- though you and any employees
travelling abroad on business will,
of course, need dedicated business
travel cover. In this context, what we
mean is drawing up your company's
policy on business trips.
It's a good idea to have some
parameters in place if members of staff
are going to be travelling regularly as
part of their jobs, for example,
outlining what is acceptable when it
comes to travel costs and expenses.
When drawing up your travel policy,
consider balancing costs with staff
wellbeing. For example, will your most
frequent travellers be entitled to an
extra level of comfort to compensate
for a busy schedule?
If your budget can't stretch to
business class or a smart hotel,

PRE-TRAVEL CHECKLIST
n Apply for any visas or other travel

n Have a list of who you're going to be

documents well in advance of your

meeting, complete with photos of

proposed travel date.

attendees, so you can recognise

n Make a full list of your appointments
and work out how long it's likely to

everyone on arrival.
n Check your bank's charges for

take you to travel from one to another,

overseas transactions on your business

so you are sure your itinerary is

card. It might be more cost effective

realistic before you finalise your plans.

to use a personal card and claim

n Ensure your business travel insurance
is up to date and gives the right level
of cover for your trip.
n Take some spare clothes. If you have a
wardrobe malfunction, the chances are

back expenses when you've returned
to the office.
n As with leisure trips, it's always useful
to arrive with some local currency.
n Have a list of all your travel contacts

you won't have time to go shopping

and booking references handy, from

for replacements, so have an extra

your car hire company to your

business outfit with you just in case.

flight details.

209



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